1. RECEPTION DUTIES
- Prepare and schedule meetings when important meetings are required.
- Welcome clients visiting DIMAC.
- Answer phone calls and record information of potential clients.
- Coordinate with visitors/suppliers coming to the office.
2. ADMINISTRATIVE DUTIES
- Support the Legal Team: create and name new matters when welcoming new clients; scan & digitize documents to close cases after completion; print and submit documents for signatures.
- Guide employees in using office equipment.
- Manage office cleanliness, pantry area, regular carpet cleaning, and office plants.
- Liaise with the building management regarding repairs and maintenance related to office structure.
- Support data extraction & reporting from 247 and Grab.
- Support booking air tickets and hotel accommodations for business trips.
- Decorate the office during occasions such as Christmas, New Year, and Lunar New Year.
- Work with suppliers regarding drinking water, office stationery, DIMAC-branded items, restocking medicine cabinet, and other necessary purchases.
3. HUMAN RESOURCES DUTIES
- Contact job posting platforms/social media, post recruitment ads, screen CVs, shortlist candidates, and arrange interviews with potential applicants.
- Support onboarding tasks for new hires.
- Assist in preparing internal programs such as:
- Employee Excellence Award
- Birthday celebrations
- HOST & 360°
- Year-end appraisal
- Promotions
- Internal competitions (running club, English presentation, consulting & debate)
- English Club
- Submissions for award nominations
- Annual company trip
- Firm Anniversary (March 11), Year-end Party
- Support updating leave records and maintaining HR data and documentation.
4. POSITION REQUIREMENTS
- College degree or higher.
- At least 2 years of experience in a similar position.
- Proficient in English.
- Proficient in MS Office (Word, PowerPoint, Excel, Outlook).
- Professional, positive, proactive, careful, and quick-learning attitude.
- Willingness to learn new things and complete daily tasks thoroughly.
- Strong “Can-do” spirit with the ability to provide solutions for assigned and arising tasks.
5. BENEFITS
- Monthly fixed salary, 13th‑month salary bonus, and holiday bonuses.
- Referral bonus for introducing new clients (at a very high rate).
- Work in a professional, English-speaking environment.
- Training in lawyer-specific soft skills (Harvard principled negotiation, persuasion, presentation, effective writing, positive mindset, personal development) and opportunities to attend external training programs.
- Full social insurance & health insurance in accordance with labor laws.
- Annual free health check-up.
- Annual company trip.
- Free snacks, coffee, and tea at the office.
Join us for an advanced career – Submit your CV now!
Ms. Oanh – HR & Office Manager
📧 E-mail: recruit@dimac-law.com
📞 Phone: (84-28) 3822 4860 / Ext: 110
